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1. Name
The club shall be called Great Notley Football Club. (the Club)
2. Objectives
To provide access and participation for all boys and girls in the Great Notley and surrounding area, to the highest standard of football coaching and competitive football in mini and youth soccer, that encourages enjoyment, skill, talent and raises standards.
3. Status of Rules
These rules (the Club Rules) form a binding agreement between each member of the Club.
4. Rules and Regulations
The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and Essex County Football Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules. The Club is affiliated to the Chelmsford Youth Football league, the Chelmer & Crouch Youth League,the Blackwater and Dengie Youth football and mini-soccer league and the Braintree & North Essex Sunday league (adults).
No alteration to the Club Rules shall be effective without approval by the Club Committee.
The Club will also abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti- Discrimination Policy.
5. Club Membership
The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Administrator.
Any person who wishes to be a member must agree to the Constitution and Codes of Conduct and apply on the Membership Application Form which shall be delivered to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register and the appropriate membership fee being paid in full.
Membership of the club shall be from 1st September until 31st May for that season. Applications may be submitted for the following season to the Club Committee at a date to be notified to the members. A person's election to the club membership shall be at the sole discretion of the Club Committee and depend upon vacancies at that time.
Non payment of the full fee within three months of the original registration date(unless agreed in advance by the club committee) will result in the member being excluded.
In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
The Football Association and Essex County Football Association shall be given access to the Membership Register on demand.
6. Annual Membership Fee
An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable in full on a successful application for membership and annually by each member. Fees shall not be refundable.
The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objects of the Club.
7. Resignations and Expulsion
A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.
The Club Committee shall have the power to expel a member, manager or coach when, in its opinion, it would not be in the interests of the Club for them to remain a member or continue to be involved with the Club. An appeal against such a decision may be made to the Club disciplinary secretary in accordance with the complaints procedure in force from time to time.
A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club.
8. Club Committee
The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary, and Minutes Secretary, plus other members (including Child Protection officer), elected at an Annual General Meeting.
Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Chairperson shall be responsible for the management of all the affairs of the Club on a day to day basis. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence a nominated committee member. The quorum for the transaction of business of the Club Committee shall be five.
Decisions of the Club Committee of meetings shall be electronically minuted. Minutes of the Club to be maintained by the Club Secretary. Minutes of the meeting should be presented to members of the committee 3 days prior to next meeting where possible.
Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year, with an aim to meet every 8-12 weeks.
An outgoing member of the Club Committee may be re-elected. A member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members shall fill any vacancy on the Club Committee, which arises between Annual General Meetings.
Save as provided for in the Rules and Regulations of The Football Association and the Essex County Football Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
9. Annual and Special General Meeting
An Annual General Meeting(AGM) shall be held in each year to:
(i) receive a report of the activities of the Club over the previous year
(ii) receive a report of the Club’s finances over the previous year
(iii) elect the members of the Club Committee
(iv) Agree Constitution of the Club for ensuing season.
(v) consider any other business.
Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
The Secretary shall send to each member at their last known e mail address notice of the date of a General Meeting together with the resolutions to be proposed at least 7 days before the Meeting.
The quorum for a General Meeting shall be five
The Chairperson, or in their absence the vice-chairperson, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
A member of the Club Committee shall prepare Minutes of General Meetings retaining copies in an electronic retrieval system and displayed on the website (where deemed appropriate).
10. Club Teams
At its first meeting following each AGM the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.
The club playing colours are white and black. No team should veer from the club colours unless in the instance of a kit clash. Where a second kit is required the colour shall be decided by the club committee to ensure a standard colour, bibs are the preferred option.
A first aid kit should be taken to all matches and training sessions.
Details of Members next of kin should be taken to all matches or training sessions
11. Insurance
All of the members aged 8 and above without pre-existing illnesses are insured under the club rules. Unfortunately for any pre-existing illnesses our insurers cannot be held accountable for.
12. Club Finances
A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be two of the Club Chairperson, the Treasurer and Secretary. No sum shall be drawn from the Club Account except by cheque signed by the designated signatories. All monies payable to the Club shall be received and deposited in the Club Account.
The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objectives of the Club.
The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club. No member or team managers other than account signatories have the authority to authorise any payment in excess of £15 without prior approval from the committee.
The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
The Club Property, other than the Club Account, shall be vested in two custodians, who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minutes shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.
The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably iincurred by them in carrying out their duties.
13. Dissolution
A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.
© Copyright 2007 by Great Notley
Football Club
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